For the last 24 years, Constructions Group Australia (CGA) has grown to be a highly respected general building contractor – fast approaching $1 billion in completed projects.
The group’s impressive project footprint and rapid growth along the Gold Coast began to stretch the finance team’s ability to track and control spending. Tools like spreadsheets, paper dockets, and email became a nightmare.
The finance manager was frustrated, spending hours every week chasing receipts, and directors were battling to track real-time expenditure across project sites. Employees were increasingly making purchasing mistakes and ordering the wrong items.
Now that CGA has onboarded ProcurementExpress.com, all staff members across various project sites are responsible and accountable for their spending. Here’s what their streamlined purchasing process looks like:
1. Staff raise a purchase request (PO) with the cloud-based mobile app.
2) Project managers are notified and can choose to approve or reject the request.
3) Ordered items arrive at the project site and, using the app, are marked as “delivered”.
4) All purchase data are tracked and synchronized with CGA’s accounting system.
Having implemented ProcurementExpress.com, the CGA finance team no longer has to use spreadsheets or run expense reports. The app’s customized dashboard also allows directors to analyze spending in real-time.
Because CGA’s purchasing process is now streamlined, common purchasing errors such as ordering incorrect items or ordering from the wrong supplier are eliminated.
100% of spend is now under control
A customizable approval flow ensures that the right project managers must sign off on every purchase over a pre-approved limit.
Administration reduced by 90%
All purchasing data is tracked and synchronized with CGA’s accounting system, making it much easier for the finance team to match purchase orders, invoices, and packing slips.
Complete budget control
In-app budgeting tools help everyone stay within their budget. Management and engineers at CGA can use real-time data to set, increase and decrease project budgets as needed.
Quick reporting and spending insights
Real-time customizable dashboards allow management to make quick mission-critical decisions. The app makes it easy to find need-to-know purchasing data in seconds.
CGA’s results speak for themselves. With the help of ProcurementExpress.com, they’ve not only ironed out purchasing mistakes and minimized paperwork, but they’ve also got a handle on their spending, increased accountability, and gained the data they need to make strategic decisions.