The Ultimate Smart Spend Toolkit: 7 Tools You Can’t Spend Without

The Ultimate Smart Spend Toolkit- 7 Tools You Can’t Spend Without

Have you ever hoped that someday someone would invent an app that could just do your purchase orders (POs) by itself? Having so many factors to consider when it comes to purchasing such as purchases being made by different people and suppliers that could be unreliable makes it hard to keep track of where all the money is going. Acquire the Ultimate Smart Spend Toolkit?

The amount of money you have has got nothing to do with what you earn. People earning a million dollars a year can have no money. People earning $35,000 a year can be quite well off. It’s not what you earn, it’s what you spend.” – Paul Clitheroe, Australian financial analyst

Tweet this: Procurementexpress.com is your ultimate smart spend toolkit

If you decide to move from your paper trail system to an automated one, there are certain questions you need to consider before choosing a different option:

  1. Does this system provide spend control?
  2. Is the system easy to use and easy to navigate?
  3. Is the approval process quick and effective?
  4. Will all the purchases be recorded?
  5. Is the application you are considering mobile?
  6. Does it save you time?
  7. And most of all, does it provide good customer service?

1. Spend Control

Spending money should be fun, but instead, we are faced with mountains of worry every time the word ‘spend’ is mentioned. If you are like me, you would prefer to spend your time making sure your projects run smoothly and not have to worry about where your funds are going missing. 10% of all spend in a company is wasted spend.

Spend Control is the term given to all the processes that an organization uses to manage its expenditure, including all forms of procurement and expenses.

How do you know if your organization needs Spend Control?

Some key performance indicators to help you determine if you need Spend Control:

  • Are more than 20% of your suppliers redundant or inactive?
  • Is actual/budgeted variance on indirect expenditure greater than 10%?
  • Do more than 5% of suppliers’ invoices require troubleshooting or clarification?
  • Are more than 5% of purchases made without proper management approval?
  • Do you struggle to analyze spend by vendor, cost centre, commodity, etc.?

Procurementexpress.com on Spend Control

Introducing our PO app to your project will help your company achieve sustainable growth through efficient spend management. Procurementexpress.com puts the fun back into your spending. It controls the spending while you focus on other aspects of your project like unforeseen pitfalls and personnel management. How does the app achieve this? Well, here are a few ways:

  • You never have to wonder what has been spent on what and by whom.
  • Reports are updated in real time and can be downloaded at any time.
  • Vendor management – so your team can’t use suppliers you don’t like.
  • You can view the budget remaining per project before purchases are approved.

      –   Setup custom fields so you can report on what’s important to your company.

Don’t take our word for it

The easiest way to control spend in any sized organization, and even easier for all staff and employees to learn and understand!” – Luke Moon, Chief Financial Officer, RB Sellars

Great simple tool for budgeting purposes. It works well for the reasons we put it in place, which was overspend. So at least now we can hold people accountable for their spend behavior.” – Monica Mathis, General Manager, Harmoney Limited

2. Easy To Use

Being pressed for time when working on a project is a daily dilemma for a Construction CFO or Project Manager. There are many factors to consider before the first brick is laid, these include:

  • which equipment will need to be used;
  • which kind of talents are needed;
  • defining the work tasks for each crew member;
  • duration of individual tasks;
  • identification of interactions between work tasks;
  • cost planning i.e. direct, indirect costs, maintenance;
  • schedule planning;
  • resources to be used, and;
  • finding reliable suppliers.

With such a rigorous planning schedule to complete coupled with the day to day stresses that have to be dealt with once the project commences, there is hardly any time or even energy left to keep track of all the expenses and all the people that have to make purchases.

Procurementexpress.com is Easy To Use

A straightforward easy to use smart spend app that is anti-procrastinating and pragmatic.

  • Basic and fast, but with a load of functionality under the hood
  • Adaptable with tailored reports and a customizable Pdfs
  • Straightforward easy to use application that anyone of your staff members can master in a few minutes, so all your departments can spend responsibly

Don’t take our word for it

I have been using Procurementexpress.com for some time now and find it so simple and easy to use. It is practical, quick, effective, and you can keep an eye on all your information at the touch of your keyboard, Ipad or whatever you’re using. It’s clear and precise. I enjoy the experience of using Procurementexpress.com for my work.” – Barry Olsen, Geiger Group

3. Approval Process

Getting approvals for anything in a company can be very frustrating. In order to get a signature on a purchase order form you literally have to stalk the related executive or manager, whereafter it still has to go through more than one department before the purchase can finally be made.

Procurementexpress.com and Approval Process Control

All purchases are run through a set approval routing process, whereby managers who make the decisions, can approve all purchases with the click of a button.

  • Our efficient 1 click approval system secures every aspect of the process
  • Allows you to review all purchases before they happen
  • Approval rules can also be set per budget and project

Don’t take our word for it

We got Procurementexpress.com to handle the approval process for a 150-employee sized company. We were looking for ease of use and fast implementation. Since the adoption of Procurementexpress.com we have been able to increase the control over purchase approvals (we have not overrun budget since then), we have eliminated bureaucratic forms that required physical signatures (and most times would be incomplete) and we have streamlined the approval process” – Miguel Fernandez CFO, Dinda

4. Recorded Discussion

With every project budget, there are a lot of purchases that have to be made, and mistakes like buying the wrong sized bolts, are not uncommon. Statistically, 1 out of 10 purchases contains some kind of mistake. Therefore, it is important to know what is happening in and around the project at all times.

Procurementexpress.com Records Purchasing Discussions

  • Each time a purchase is made a step by step command is recorded on the PO with a time and date
  • Comments can be made and steps can be corrected right away if needed

Don’t take our word for it

Good value for the money. We use it for purchasing control and approval. It does do budget tracking and provides good tools for proposing a big ticket expense, gathering information, organizing discussions about options, and then recording what was bought, when it was paid for, when it was delivered, etc.” – Roland Alden, Project Manager, ioet Inc.

5. Mobile

Executives are always on the run from one meeting to the next. They hardly have time to enjoy a quick cup of coffee. We all know that you can’t get anything approved without the executive million dollar signature and you need a GPS just to know where they are. In the executives’ defense, they also can’t keep track of what each employee is up to when they are not around.

With a mobile app, when you are on the go, you are no longer tied to a home computer. You can see everything instantly and can approve any purchase with a click of a button.

Procurementexpress.com is Mobile

  • Remembers everything so you don’t have to
  • Instantly sends you progress reports
  • Crew members or managers  can load POs from site
  • The app is available on android and iOS applications

Don’t take our word for it

As a customer of Procurementexpress.com, I believe it is an invaluable part of my day to day business and is used by all employees to purchase items for my office and for jobs. It truly makes my job easier and keeps things organized and easy to follow up and track down when needed for my day to day operations. I run a small HVAC company and it simply works great for us. Definitely, recommend this for all companies who need to keep track of their outgoing expenses and make purchases a process that is not hard to use. And being able to use it as a desktop or mobile version makes life easy for my Techs out in the field. And as a business owner being able to check and restrict purchase amount keeps my guys from overspending without prior approval which keeps my expenses down and on track for my P&L. In short great program and easy to use. Keep up the good work guys.” – Robert Langton, co-owner Air Authority LLC.

6. Saves You Time

If you are like me, you work even after leaving work.  Lists of things to do the next day run through your head and sometimes in the shower you remember that one email you forgot to send. You even dream of doing it first thing in the morning, but as soon as you get to the office  ‘life’ happens –  you are bombarded with unforeseen pitfalls on a project or last minute meetings and your list just keeps growing. Having so many things to do on top of can make it hard for you to manage your time efficiently.

Procurementexpress.com Saves You Time

  • Same day company-wide implementation
  • Intuitive, no training required
  • 1 click approvals

Don’t take our word for it

Using Procurementexpress.com as a purchase ordering tool has been very easy from the get go. It is simple and uncomplicated and user-friendly. It doesn’t take very long to create a purchase order so it saves me time. Overall a good experience.” Dwight Uyeno, SPUD

7. Customer Service

Customer service is the support you offer your customers — both before and after they buy your product — that helps them have an easy and enjoyable experience with you. It’s more than just providing answers; it’s an important part of the promise your brand makes to its customers. And it’s critical to the success of your business.

It’s often said that it’s cheaper to keep existing customers than to find new ones. And it’s true- bad customer service is a key driver of customer churn. The quality of customer service provided can make or break your reputation.

Procurementexpress.com Customer Service Ninjas

  • Customer success team available 24 hours a day.
  • 24h support.
  • Concierge service available
  • Bespoke development services.

Don’t take our word for it

Procurementexpress.com is a user-friendly Purchase Order platform. It helps us track our expenses and maintain a chain of approval. Additionally, their staff is extremely responsive and helpful.” – Emily Stone, Operations Coordinator, DC Scholars Community Schools

Procurementexpress.com is your ultimate smart spend toolkit in a convenient app. Stay on top of every aspect of the project. Try Procurementexpress.com for free today!

4 steps to Simplifying your PO process (1)

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