Leading Manufacturing Organization Implements Cloud-Based Procurement Software to Enhance Operational Efficiency and Budget Control
ProcurementExpress.com, a leading provider of cloud-based procurement software for mission-driven organizations, today announced that Hokuto-USA has selected its procurement management platform to digitize and streamline procurement operations across the organization.
Hokuto-USA, a prominent manufacturing organization with operations across multiple departments and projects, chose ProcurementExpress after an extensive evaluation process led by Yayoi Brubeck and the company’s finance and operations teams. The decision was driven by the need for better budget visibility, streamlined approval workflows, and seamless integration with existing accounting systems.
“The ability to scan and process purchase orders directly from PDFs while maintaining complete budget control was a game-changer for our team,” said Yayoi Brubeck of Hokuto-USA. “What impressed us most was how ProcurementExpress handles our complex requirements, from managing different delivery dates by line item to providing real-time visibility across all our locations.”
Key Implementation Highlights
The ProcurementExpress platform will enable Hokuto-USA to:
- Automate PDF Processing: Convert quotes and purchase orders from PDF documents directly into the system using advanced OCR technology, reducing manual data entry from hours to minutes
- Streamline QuickBooks Integration: Automatically sync approved purchase orders, invoices, and payment data with QuickBooks Online, ensuring accurate financial reporting
- Enhance Supplier Collaboration: Provide suppliers with portal access for real-time communication, invoice submission, and order status tracking
- Improve Budget Control: Track spending by department, project, and location with real-time budget monitoring and automated alerts before limits are exceeded
- Enable Mobile Procurement: Allow field teams to create requisitions, approve orders, and receive goods directly from mobile devices
“Manufacturing organizations like Hokuto-USA face unique challenges in managing procurement across multiple locations and projects,” said James Kennedy, Co-Founder and CEO of ProcurementExpress. “Our platform’s flexibility allows us to adapt to their specific workflows while providing the control and visibility they need to optimize their procurement operations.”
The implementation will include customized fields for tracking line-item delivery dates, specialized workflows for fabrication orders with changing part numbers, and comprehensive training for users across all departments. The system’s punch-out capabilities will also enable direct procurement from suppliers like Amazon while maintaining full approval controls and budget tracking.
About the Partnership
During the selection process, Hokuto-USA evaluated multiple procurement solutions before choosing ProcurementExpress for its:
- Rapid Implementation: 15-minute setup for new projects with immediate team accessibility
- User-Friendly Interface: Intuitive design requiring minimal training for adoption across teams
- Complete Audit Trail: Comprehensive tracking of all changes, approvals, and communications
- Flexible Customization: Ability to create custom fields and workflows matching Hokuto-USA’s specific requirements
- Responsive Support: 20 hours per day, five days per week customer support
The implementation is expected to deliver immediate benefits, with Hokuto-USA anticipating significant time savings in procurement processing, improved supplier relationships, and enhanced financial control across the organization.
About Hokuto-USA
Hokuto-USA is a leading manufacturing organization serving customers across multiple industries. With operations spanning various departments and project locations, the company maintains a commitment to operational excellence and continuous improvement in all aspects of its business operations.
About ProcurementExpress
ProcurementExpress is Grant Compliance Software that ensures mission-driven organizations never fail an audit or violate grant restrictions. The platform serves nonprofits, educational institutions, government agencies, and growing businesses with automated procurement workflows, real-time budget tracking, and audit-ready documentation. With customers in over 80 countries, ProcurementExpress has been helping organizations streamline their procurement operations for over 12 years.
