Introducing Menu 2.1

With Menu 2.1, the Purchase Order workflow will be illustrated on the left-hand side of your screen. Flowing down from the purchase request stage all the way to payments.

Each menu listing screen will have its own unique substeps and ‘Actions’. On each page, the usual filters will stay available as well as the edit multiple and download options.

Note: The Submenu “Purchase Orders -> All” contains all statuses after approval. “Payments -> All” is the final menu item and also contains all statuses.

edited 13 July 2020: There is currently a bug on “Purchase Orders -> All” that prevents users from seeing cancelled and paid POs. This will be fixed within the next 2 weeks.

Below is a screenshot of the menu on the left and the new look finance dashboard.

Menu 2.1 on the left-hand side and a new look to the Finance Dashboard

How does the search function work?

There are 2 different search boxes with different functions.

  1. Global Search
  2. Listing Page Search

Global Search
The global search box is located on the page header. This search allows you to find any request or order in the app. You can search for budgets, suppliers, PO numbers, requester, PO status, etc. When you click on a result, the relevant PO will open.

Listing Page Search
This search box is located on each listing screen and delivers the results for the filters that you have active. For instance, if you are currently on “Purchase Orders -> Cancelled”, and search for a specific supplier, you’ll get the results for that supplier with the cancelled status only.

Pro Tip: If you know the PO number you’re searching for, there is an easy shortcut to find that PO. Simply open any purchase order and replace the PO number in the URL with the PO number you’re looking for -> Press Enter. This will open your PO in question instantly.

Here are those menu workflow steps with substeps (or statuses) in more detail:

Requests

  • Drafts
  • Pending
  • Rejected
  • Cancelled
  • Archived
Requests Menu and Listing Screen

Purchase Orders

  • Approved
  • Cancelled
  • Archived
Purchase Orders Menu and Listing Screen

Deliveries

  • Undelivered
  • Partially Delivered
  • Delivered
  • Cancelled
  • Archived
Deliveries Menu and Listing Screen

Invoices

  • Invoice Received
  • Ready to Pay
  • Cancelled
  • Archived
Invoices Menu and Listing Screen

Payments

  • Ready to Pay
  • Paid
  • Cancelled
  • Archived
Payments Menu and Listing Screen

Get in touch if you have any questions or need help navigating the new layout. Email: support@procurementexpress.com

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